PROBLEM GUIDE
Duplicate Mentor Assignments Across Cohorts
Executive Summary
Duplicate assignments happen when cohorts share a roster but matching happens in siloed spreadsheets—founders get the same mentor twice, or mentors silently exceed capacity across programs. Without a unified roster system, conflict checks rely on coordinator memory. Central matching with capacity counters and cross-cohort visibility prevents overload and embarrassing double-bookings.
Key Takeaways & Benchmarks
- Single source of truth for mentor capacity across all programs
- Hard caps on concurrent founder assignments per mentor
- Conflict rules for portfolio competitors and co-investor boundaries
- Audit log showing who assigned what and when
- Alerts when a mentor is proposed beyond remaining capacity
Frequently Asked Questions
Can one mentor serve multiple cohorts safely?
Yes with explicit capacity limits—typically 2–4 founders total depending on mentor preference and program intensity.
How do we fix duplicates mid-cohort?
Identify overlaps via roster report, prioritize founder with greater need, rematch the other with documented rationale communicated to both parties.
Do spreadsheets ever prevent duplicates reliably?
Only with obsessive manual vlookup discipline. One new tab or coordinator handoff breaks the system.
Next Step for Your Mentor Program
Explore matching quality, roster coverage, and intake workflows on your cohort.
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